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Elite Offshore Virtual Assistants To Support Your Practice

Grow your practice faster, smarter and save 50% on labour cost.

Trusted By Solopreneurs to Multi Location Clinic Owners

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Stretched Thin Between Admin Tasks and Your Practice?

Hire full-time elite offshore Virtual Assistants to manage admin tasks, bookkeeping, call answering, marketing, email, social media, and medical support. Unlock growth without HR headaches, saving 50% on labour costs.

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The Support You Need To Grow Your Practice

Fluent English & Quality Education

Our Offshore Virtual Assistants are college-educated, English-proficient, and handpicked from the top 1% to meet your practice’s specific needs.

Lower Cost: Save Over 50%

Hire a full-time virtual assistant working 40 hours a week at a fraction of the usual cost. Simple pricing at Appointment Scheduling$1,500 per month.

Hire Within Weeks

We’ll source, interview, vet, and place your Virtual Assistant in just around 2 weeks. The entire hiring  process is done for you.

Extended 14-Hour Phone Coverage

Every virtual assistant comes with our call answering service, ensuring you never miss a patient call with continuous coverage from 8 am EST to 10 pm EST.

Seamless Integration with Your Software

Our virtual assistants are trained with your current scheduling system, booking appointments for both new and returning patients.

Same Time Zone

They work during your normal business hours – despite the time difference.

What Can I Outsource to a Virtual Assistant?

Inbound Calls

Appointment Scheduling

Patient Billing

Admin Tasks

Reactivation Calls

Social Media

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Types Of Clinics We Serve

Dental Offices

Physical Therapy Clinics

Chiropractic Clinics

Massage Therapy Clinics

Naturopathic clinics

Medical Spas

Medical Clinics

Veterinary Clinics

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Learn How Clinics Like Yours Use CallHero to Make Money

“I made $17,000 with CallHero software and my staff loves it”

- Karen Elliott

“By using CallHero winbacks daily, I’m seeing big revenue gains across my 21 clinics”

- Shafiq Bhanji

“CallHero’s Virtual Receptionists are absolutely fantastic and I can’t imagine going back to any other way.”

- Katie White

“I increased my booking rate from 60% to 80% with CallHero”

- Luke Fernandes

Clinics From U.S, Canada, & Australia Love CallHero

"I made $8,000 this month using CallHero and I don't miss phone calls anymore."

"I made an extra $2500/month because of CallHero"

"Now we can track my front desk phone performance across 3 my clinics"

"I'm able to implement a system to easily track every new patient that does not book"

"I made $72,000 using CallHero in the last 8 months at my massage clinic" 

"I was running blind before CallHero and didn't know my call metrics"


"I made an extra $15,000/month because of CallHero"


"Now I can hold my front desk accountable for their conversion numbers"


"CallHero has boosted my confidence with the phones"


"I increased my booking rate from 60% to 80% with CallHero"


"Within a few months my answer rate jumped from 74% to 95%"


"I thought she was doing a good job on the phones before CallHero"

More Reviews

Meet Your Potential Virtual Assistants

Scroll through some sample profiles. Your Growth Assistant will have all the relevant skills and experiences needed to support your business.

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Long-term Commitments? Nope.

We know you'll love CallHero, which is why we offer month-to-month billing and let you cancel at any time after 6 months, hassle-free.

Helpful Content To Help You

Frequently Asked Questions

How can a Virtual Assistant benefit my practice?

A Virtual Assistant can handle administrative tasks, manage appointments, answer calls, assist with marketing and social media, and even manage patient billing inquiries, allowing you to focus on patient care.

Can a Virtual Assistant handle marketing for my practice?

Absolutely! Our Marketing Assistants are adept at managing your online & offline marketing strategies, handling social media platforms, and helping your practice attract more patients.

Are there Virtual Assistants specialized in medical tasks?

Yes, we have Medical Assistants who can handle patient-related tasks, billing inquiries, and other healthcare-specific duties ensuring your practice runs smoothly.

Will my Virtual Assistant speak fluent English?

Every Virtual Assistant, whether they’re an Administrative Assistant, Marketing Assistant, or Medical Assistant, is college-educated, highly proficient in English, and comes from the top 1% of candidates.

How quickly can I start working with a Virtual Assistant?

The hiring process for all our Virtual Assistants, including Medical Assistants, is streamlined to get them onboarded within approximately 2 weeks. We manage the entire recruitment process for you.

Do Virtual Assistants work in my time zone?

Yes, despite any time differences, our Virtual Assistants work during your normal business hours to ensure seamless communication and task management.

What software can the Virtual Assistants use?

Our Virtual Assistants are trained to integrate seamlessly with your current scheduling software, handling appointments for both new and returning patients.

How does the 14-Hour Phone Coverage work?

Each Virtual Assistant comes equipped with our call answering service, providing continuous coverage from 8 am EST to 10 pm EST, ensuring you never miss a patient call.

What tools can I provide access to for my Virtual Assistant?

Your VA can be given access to commonly used professional tools like company email, Slack, Zoom, and any other software that your in-house team uses.

What if I’m not satisfied with my Virtual Assistant?

Your satisfaction is our priority. If for any reason you’re not content with your VA, we offer a replacement guarantee to ensure you get the support your practice needs.

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