The Best Call Recording & Metrics Software For Clinics

Leverage AI to enhance patient experience and improve receptionist training

Trusted By Solopreneurs to Multi Location Clinic Owners

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Why Are Patients Not Booking Over The Phone?

With CallHero’s AI-powered call recording, understand what happens during 100% of new patient calls. Uncover the “reasons not booked” to seize lost opportunities and enhance receptionist training.

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Real Results From Clinics Like Yours

“I love how I can listen to recorded calls to help coach staff to book more patients”

“I’m able to implement a system to easily track every new patient that does not book”

I made $8,000 this month using CallHero and I don’t miss phone calls anymore."

Call Recording Tells You Where Your Revenue Leaks Are and How To Fix Them In Your Training

Eliminate Guesswork

Easily record your inbound calls with our call recording software. Understand the full story with clear, complete audio recordings, and the outcome of that phone call.

Analyze Patient Behaviour with AI

AI-driven analysis uncovers why patients aren’t booking, tags reasons, and aids in receptionist training. Increase your winbacks and improve marketing, sales, and conversions.

Train Your Receptionist Efficiently

Utilize actual call recordings to identify areas for improvement within your team. Provide tangible examples of effective conversation handling and objection management. An invaluable tool for training both new and existing staff.

HIPAA Compliant

All call recordings are fully HIPAA compliant, ensuring you maintain the highest standards of patient privacy and data security.

Win Back Lost Opportunities

Easily listen to call recordings of lost patients who didn’t book and win them back. Call back missed callers who didn’t leave a voice message. Track each receptionist’s conversion rate and revenue earned.

Boost Booking & Answer Rates

Increase your answer rates to 95% and booking rates to 80% with CallHero’s advanced training and software. Enhance the patient experience over the phone and outpace your competition, thereby directly impacting your revenue growth.

How Much Revenue Could You Be Losing From Your Phones Every Month?

Use this convenient tool to find out in just 5 seconds. Click the button to the right or below if on mobile to see how much money you could be leaving on the table.

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Types Of Clinics We Serve

Dental Offices

Physical Therapy Clinics

Chiropractic Clinics

Massage Therapy Clinics

Naturopathic clinics

Medical Spas

Medical Clinics

Veterinary Clinics

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How It Works

Easy Setup

Get CallHero’s call recording and analytics system running in no time. It integrates seamlessly with your existing landline or VoIP phone systems.

Train with Call Recording

Use CallHero’s call analytics in weekly challenges and role-play exercises for your staff to better handle calls and increase booking rates.

Set Targets Based on Call Metrics

Monitor call performance, set daily answer and booking rate targets based on analyzed call metrics.

Recover Lost Opportunities

Implement strategies to win back patients, identified through our call recording and analysis.

Reward Performance

Track your receptionists’ performance based on call metrics and reward top performers.

Boost Revenue

Leverage CallHero’s call recording, analytics, and insights to enhance the patient experience and grow your revenue.

Learn How Clinics Like Yours Use CallHero to Make Money

“I made $17,000 with CallHero software and my staff loves it”

- Karen Elliott

“By using CallHero winbacks daily, I’m seeing big revenue gains across my 21 clinics”

- Shafiq Bhanji

“CallHero’s Virtual Receptionists are absolutely fantastic and I can’t imagine going back to any other way.”

- Katie White

“I increased my booking rate from 60% to 80% with CallHero”

- Luke Fernandes

Clinics From U.S, Canada, & Australia Love CallHero

"I made $8,000 this month using CallHero and I don't miss phone calls anymore."

"I made an extra $2500/month because of CallHero"

"Now we can track my front desk phone performance across 3 my clinics"

"I'm able to implement a system to easily track every new patient that does not book"

"I made $72,000 using CallHero in the last 8 months at my massage clinic" 

"I was running blind before CallHero and didn't know my call metrics"


"I made an extra $15,000/month because of CallHero"


"Now I can hold my front desk accountable for their conversion numbers"


"CallHero has boosted my confidence with the phones"


"I increased my booking rate from 60% to 80% with CallHero"


"Within a few months my answer rate jumped from 74% to 95%"


"I thought she was doing a good job on the phones before CallHero"

More Reviews
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Long-term Commitments? Nope.

We know you’ll love CallHero, which is why we offer month-to-month billing and let you cancel at any time, hassle-free.

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Helpful Content To Help You

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Frequently Asked Questions

How long does it take to see results with CallHero’s receptionist training?

Typically, you can expect to see noticeable improvements in receptionist performance within 3 to 6 months of implementing CallHero’s training platform.

Is CallHero’s training suitable for different types of receptionist roles, such as medical, dental, and veterinary receptionists?

Yes, CallHero offers specialized training tailored for various receptionist roles, including medical, dental, and veterinary receptionists, ensuring that the training aligns with the specific needs and requirements of each industry.

Can I use my existing phone system with CallHero?

Yes, CallHero’s platform is designed to integrate seamlessly with most existing phone systems. If you have specific concerns or questions about compatibility, our support team is available to assist you.

What kind of support and resources are available for onboarding and ongoing training with CallHero?

CallHero provides a dedicated Account Manager for onboarding and ongoing support. This includes a CallHero Champion for direct implementation and staff training, weekly challenges, Call Academy access, phone scripts, tools, and regular coaching sessions to ensure success.

Do I have to commit to a long-term subscription with CallHero?

No, there are no long-term commitments required with CallHero. We offer month-to-month billing and allow you to cancel at any time, hassle-free.

Is CallHero compatible with mobile phones?

Yes, CallHero’s platform is designed to work seamlessly with mobile phones, allowing you and your staff to access the system on the go, enhancing flexibility and convenience.

What measures are taken to ensure the privacy and security of patient information?

CallHero is fully HIPAA compliant, employing strict security protocols and measures to protect patient information and ensure privacy.

What is included in the CallHero Operations Portal, and who can access it?

The CallHero Operations Portal includes strategies, tactics, how-tos, templates, and examples on how to set up CallHero as part of your daily and weekly operations. The chosen CallHero Champion within your organization will have full access to these resources.

How can CallHero assist in winning back lost patients or missed opportunities?

CallHero’s platform allows you to listen to recordings of lost patients who didn’t book and win them back, call back missed callers who didn’t leave a voice message, and track each team member’s conversion rate and revenue earned.