Train Your Receptionist To Book More Calls

Achieve 95% answer rates and 80% booking rates with CallHero’s training and AI software

Trusted By Solopreneurs to Multi Location Clinic Owners

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Most Clinics Lose 37% In Patient Leads From Their Phones

Missed calls, untrained staff in phone performance, receptionist turnover, or sick days – these revenue leaks can add up. Discover a comprehensive solution.

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Real Results From Clinics Like Yours

“I made $17,000 with CallHero and my receptionists loves it + $17,000 increase in quarterly revenue"

“I increased my booking rate from 60% to 80% with CallHero + 80% booking rate"

“I’m seeing big revenue gains across my 21 clinics + $82,330 increase in monthly revenue"

Callhero Tells You Where Your Revenue Leaks Are and How To Fix Them In Your Training

Comprehensive Phone Training

Utilize CallHero training & software to manage daily phone tasks, achieving daily 95% answer rates and 80% booking rates. Engage with our Call Academy and 30-day phone challenges, leveraging proven phone scripts for handling any objections and boosting conversions.

Improve Receptionist Call Performance

With CallHero, set daily phone targets, align pay with performance, and transform the patient experience over the phones. Understand how each receptionists perform, listen to calls, and increase conversion rates.

Analyze Patient Behaviour with AI

AI-driven analysis uncovers why patients aren’t booking, tags reasons, and aids in receptionist training. Increase your winbacks and improve marketing, sales, and conversions, all while being fully HIPAA compliant.

Optimize Staff Scheduling

Identify peak call times and days, hour by hour, to minimize missed opportunities. Know when you’re getting the most calls and missed calls, and schedule staff accordingly.

Win Back Lost Opportunities

Easily listen to recordings of lost patients who didn’t book and win them back. Call back missed callers who didn’t leave a voice message. Track each receptionist’s conversion rate and revenue earned.

Increase Booking & Answer Rates

With CallHero’s training and software to increase answer rates to 95% and booking rates to 80%. Enhance the patient experience over the phones, beating your competition, and directly impacting revenue growth

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How Much Revenue Could You Be Losing From Your Phones Every Month?

Use this tool to find out in just 5 seconds. Click the button to see how much money you are losing each month from your phones.

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Types Of Clinics We Serve

Dental Offices

Physical Therapy Clinics

Chiropractic Clinics

Massage Therapy Clinics

Naturopathic clinics

Medical Spas

Medical Clinics

Veterinary Clinics

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How It Works

Choose a Champion

Assign a CallHero Champion to help you implement and set up CallHero.

Training & Role-Play

Engage staff in weekly challenges, Call Academy, and role-play exercises.

Set Daily Targets

Monitor call performance and set daily answer and booking rate targets.

Optimize Scheduling

Determine peak call times and efficiently schedule staff.

Win Back Opportunities

Implement daily strategies to recover lost opportunities and reconnect with patients.

Reward Top Performers

Track receptionist performance and reward top performers.

Grow Revenue

Use CallHero’s strategies and insights to increase your call performance & revenue.

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Learn How Clinics Like Yours Use CallHero to Make Money

“I made $17,000 with CallHero software and my staff loves it”

- Karen Elliott

“By using CallHero winbacks daily, I’m seeing big revenue gains across my 21 clinics”

- Shafiq Bhanji

“CallHero’s Virtual Receptionists are absolutely fantastic and I can’t imagine going back to any other way.”

- Katie White

“I increased my booking rate from 60% to 80% with CallHero”

- Luke Fernandes

Clinics From U.S, Canada, & Australia Love CallHero

"I made $8,000 this month using CallHero and I don't miss phone calls anymore."

"I made an extra $2500/month because of CallHero"

"Now we can track my front desk phone performance across 3 my clinics"

"I'm able to implement a system to easily track every new patient that does not book"

"I made $72,000 using CallHero in the last 8 months at my massage clinic" 

"I was running blind before CallHero and didn't know my call metrics"


"I made an extra $15,000/month because of CallHero"


"Now I can hold my front desk accountable for their conversion numbers"


"CallHero has boosted my confidence with the phones"


"I increased my booking rate from 60% to 80% with CallHero"


"Within a few months my answer rate jumped from 74% to 95%"


"I thought she was doing a good job on the phones before CallHero"

More Reviews
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HIPAA-Compliant for Patients’ Safety and Yours

At CallHero, privacy is our top priority. Our platform is built from the ground up with the strictest standards to ensure the security of patient data. Rest assured, we are fully HIPAA compliant.

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Long-term Commitments? Nope.

We know you’ll love CallHero, which is why we offer month-to-month billing and let you cancel at any time, hassle-free.

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Helpful Content To Help You

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Frequently Asked Questions

How long does it take to see results with CallHero’s receptionist training?

Typically, you can expect to see noticeable improvements in receptionist performance within 3 to 6 months of implementing CallHero’s training platform.

Is CallHero’s training suitable for different types of receptionist roles, such as medical, dental, and veterinary receptionists?

Yes, CallHero offers specialized training tailored for various receptionist roles, including medical, dental, and veterinary receptionists, ensuring that the training aligns with the specific needs and requirements of each industry.

Can I use my existing phone system with CallHero?

Yes, CallHero’s platform is designed to integrate seamlessly with most existing phone systems. If you have specific concerns or questions about compatibility, our support team is available to assist you.

What kind of support and resources are available for onboarding and ongoing training with CallHero?

CallHero provides a dedicated Account Manager for onboarding and ongoing support. This includes a CallHero Champion for direct implementation and staff training, weekly challenges, Call Academy access, phone scripts, tools, and regular coaching sessions to ensure success.

Do I have to commit to a long-term subscription with CallHero?

No, there are no long-term commitments required with CallHero. We offer month-to-month billing and allow you to cancel at any time, hassle-free.

Is CallHero compatible with mobile phones?

Yes, CallHero’s platform is designed to work seamlessly with mobile phones, allowing you and your staff to access the system on the go, enhancing flexibility and convenience.

What measures are taken to ensure the privacy and security of patient information?

CallHero is fully HIPAA compliant, employing strict security protocols and measures to protect patient information and ensure privacy.

What is included in the CallHero Operations Portal, and who can access it?

The CallHero Operations Portal includes strategies, tactics, how-tos, templates, and examples on how to set up CallHero as part of your daily and weekly operations. The chosen CallHero Champion within your organization will have full access to these resources.

How can CallHero assist in winning back lost patients or missed opportunities?

CallHero’s platform allows you to listen to recordings of lost patients who didn’t book and win them back, call back missed callers who didn’t leave a voice message, and track each team member’s conversion rate and revenue earned.

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