A Smarter Phone System Built for Clinics
Run your clinic more efficiently with a phone system designed for patient care — cloud-based, HIPAA-compliant, and built to help you never miss a call again.
Why Clinics Need a Smarter Phone System
Your phone is the lifeline of your clinic — every missed call could be a missed patient. With CallHero’s small business phone system for clinics, you’ll finally have control over every call, text, and patient interaction.
Which calls go unanswered and why
How your front desk performs during peak hours
Which staff convert the most callers into bookings
How to prevent revenue loss from missed calls
Built for Clinics — Not Generic Business Phones
Most phone systems aren’t made for healthcare. CallHero was designed specifically for medical, physio, chiro, and dental clinics so you can:
- Route calls automatically to the right staff or location
- Handle multiple lines seamlessly, even during rush hours
- Send auto-text replies to missed calls
- View transcribed voicemails instantly
- Maintain full HIPAA compliance and patient data security
- Add or remove lines anytime — with simple, month-to-month billing
How CallHero’s Clinic Phone System Works
Cloud Setup
No hardware needed. Connect your existing number in minutes.
Smart Routing
Patients reach the right staff automatically, without needing to route calls manually or transfer between departments.
Auto-Texting & Voicemail
No more dead ends. Patients get instant responses, with every call guided to a real person who can actually help
Call Tracking Dashboard
See who answered, what was booked, and where to improve.
Key Benefits of CallHero for Clinics
Fewer Missed Calls
Capture every patient inquiry, even after hours.
Improved Conversions
Measure booking rates and coach your front desk.
Unified Communications
Manage calls, texts, and voicemails in one app.
Scalable for Growth
Works for solo clinics or large multi-location networks.
Lower Costs
Cloud-based VoIP reduces traditional phone expenses.
HIPAA-Compliant for Patients’ Safety and Yours
At CallHero, privacy is our top priority. Our platform is built from the ground up with the strictest standards to ensure the security of patient data. Rest assured, we are fully HIPAA compliant.
Frequently asked questions.
What is CallHero?
CallHero is an AI-powered phone system for clinics that answers calls, records conversations, analyzes performance, and helps convert more callers into booked appointments.
How does CallHero work with my current phone number?
CallHero connects to your existing phone system or VoIP provider, allowing you to keep your current clinic number without replacing any hardware. Alternatively, you can also switch over to our in-house VoIP phone provider.
How does CallHero help my front desk team perform better?
CallHero records every call, identifies booking outcomes, and provides clear metrics like answer rate and booking rate so you can coach your team using real conversational data.
How long does CallHero take to set up?
Most clinics can set up CallHero in 2-4 weeks, and improvements in answered calls and booked appointments often happen within the first few weeks.
Can CallHero help recover missed or unbooked patient calls?
Yes, CallHero identifies callers who did not book and explains why, making it easy to call them back and recover lost opportunities.
Does CallHero increase booked appointments?
Yes, clinics commonly increase answer rates to over 90% and improve new patient booking rates through call tagging, call analytics, AI assistance and access to recordings
Is CallHero compliant with healthcare privacy rules?
Yes, CallHero supports HIPAA-compliant workflows, secure call recording, and encrypted data storage designed for healthcare clinics.
What types of clinics can use CallHero?
CallHero works for any clinic size, from solo providers to multi-location groups, and delivers strong results for clinics receiving consistent new patient calls.
Do I need a long-term contract to use CallHero?
No, CallHero is a month-to-month subscription with no long-term commitment, and you can cancel anytime.
Ready to Upgrade Your Clinic’s Communication?
Stop losing patients to missed calls and outdated systems. Switch to a clinic-focused small business phone system that keeps your front desk performing at its best.
