Record Every Call. Improve Every Conversion.
Get complete visibility into every patient interaction with CallHero’s call recording software for clinics. Record, analyze, and train your front desk to convert more calls into patients.
Why Call Recording Matters for Clinics
Every call is a chance to gain or lose a patient. If you’re not recording and reviewing your clinic’s calls, you’re missing key insights into performance and revenue. With CallHero, you’ll finally understand what happens on every call and how to improve results.
Which calls go unanswered and why
Why patients didn’t book appointments
How each staff member performs on the phone
Where your clinic is losing opportunities
Built for Clinics — Not Generic Business Phones
Most call recording tools aren’t made for healthcare. CallHero is purpose-built for medical, physio, chiro, and dental clinics so you can:
- Record every inbound and outbound call securely
- Use recordings to coach staff and improve bookings
- Protect patient privacy with HIPAA compliance
- Integrate directly with your existing phone system
- Scale easily with flexible, month-to-month billing
- Receive white-glove onboarding: our team handles your setup from start to finish so you’re fully up and running without lifting a finger
How CallHero’s Clinic Phone System Works
Quick Setup
Connect your existing phone number with no hardware required.
Automatic Recording
Every patient call is captured and stored securely.
AI Insights
Identify booking outcomes and flag missed opportunities.
Coaching Tools
Use real calls to train staff and improve performance.
White-Glove Onboarding
We manage your implementation, training and rollout so your clinic gets full value from day one.
Key Benefits of CallHero for Clinics
Better Conversions
Review calls and coach staff to book more patients.
Fewer Missed Opportunities
Recover calls that weren’t answered or booked.
Front Desk Accountability
Track performance and reward improvement.
Patient Experience
Ensure every call is handled with consistency and care.
Smooth Implementation:
With white-glove onboarding, your team gets trained, your system gets configured, and you’re live fast.
HIPAA-Compliant for Patients’ Safety and Yours
At CallHero, privacy is our top priority. Our platform is built from the ground up with the strictest standards to ensure the security of patient data. Rest assured, we are fully HIPAA compliant.
Frequently asked questions.
What is CallHero?
CallHero is an AI-powered phone system for clinics that answers calls, records conversations, analyzes performance, and helps convert more callers into booked appointments.
How does CallHero work with my current phone number?
CallHero connects to your existing phone system or VoIP provider, allowing you to keep your current clinic number without replacing any hardware. Alternatively, you can also switch over to our in-house VoIP phone provider.
How does CallHero help my front desk team perform better?
CallHero records every call, identifies booking outcomes, and provides clear metrics like answer rate and booking rate so you can coach your team using real conversational data.
How long does CallHero take to set up?
Most clinics can set up CallHero in 2-4 weeks, and improvements in answered calls and booked appointments often happen within the first few weeks.
Can CallHero help recover missed or unbooked patient calls?
Yes, CallHero identifies callers who did not book and explains why, making it easy to call them back and recover lost opportunities.
Does CallHero increase booked appointments?
Yes, clinics commonly increase answer rates to over 90% and improve new patient booking rates through call tagging, call analytics, AI assistance and access to recordings
Is CallHero compliant with healthcare privacy rules?
Yes, CallHero supports HIPAA-compliant workflows, secure call recording, and encrypted data storage designed for healthcare clinics.
What types of clinics can use CallHero?
CallHero works for any clinic size, from solo providers to multi-location groups, and delivers strong results for clinics receiving consistent new patient calls.
Do I need a long-term contract to use CallHero?
No, CallHero is a month-to-month subscription with no long-term commitment, and you can cancel anytime.
Ready to Unlock the Power of Every Call?
Stop guessing what happens on the phones. With CallHero’s call recording software for clinics, you’ll have full visibility, measurable insights, and a clear path to growth — plus the support of our white-glove onboarding to get you set up seamlessly.
