All-In-One Phone System to Book More Patients
Phone, text, fax, reviews, AI receptionist, and EMR integrations in one system.
Answer Every Call
60% → 95%+
Auto Text Back missed callers instantly, or the AI receptionist answers 24/7
Increase Revenue
+$10K/month
Easily winback every patient who didn't book and follow up in one click.
Book More New Patients
40% → 80%
Improve patient experience with AI call intelligence and metrics with our front desk training system.
Trusted by 1,000+ Clinics, From Startup to Multi-Locations
Save 10+ Hours Per Week & Cut Expenses
Stop cancellations and fill your schedule with CallHero.
All-In-One Phone System
CallHero’s AI software runs the latest VOIP phones, visual transcriptions, text, smart fax, reviews, AI receptionist, and call intelligence built for clinics. Just plug in and you’re live in minutes
Connect Your EMR
Patient profile pops up before ring one. Call or text any patient in one click, no numbers to type. We support all the popular EMRs.
24/7 Tech Support
Other companies close your ticket without fixing your phone system. We don’t. Real 24/7 support that fixes things fast, because downtime costs you patients.
Turn Missed Calls
into Booked Patients
Answer more calls. Win back patients who didn’t book. Coach your team to stop cancellations and fill your schedule.
Answer Every Call
Most clinics miss 300+ calls a month. Callhero’s Auto Text Back catches them instantly, or the AI receptionist answers 24/7. Perfect for starting a practice or backing up your front desk after hours.
Win Back Patients Who Didn't Book
A patient calls but doesn’t book, and nobody follows up. AI call intelligence flags every one and tags why. Win them back in one click.
Stop Cancellations & Fill Your Schedule
CallHero’s front desk training system uses call recording, flags the ones that didn’t book with AI call intelligence, and helps you set front desk targets to keep your schedule full
AI Call Intelligence & Metrics
Track your front desks answer rate and each person’s booking rate. See when you’re missing calls, then shift schedules or turn on your AI receptionist.
How Much Are Missed Calls
Costing You Each Month?
1 in 3
patient calls go unanswered.
60%
of new patient leads never make it onto your schedule.
47%
patient bookings happen after hours
HIPAA-Compliant for Patients’ Safety and Yours
At CallHero, privacy is our top priority. Our platform is built from the ground up with the strictest standards to ensure the security of patient data. Rest assured, we are fully HIPAA compliant.
Frequently Asked Questions
What is CallHero?
CallHero is an AI-powered phone system for clinics that helps answer more calls, records conversations, analyzes performance, and helps convert more callers into booked appointments.
How does CallHero work with my current phone number?
CallHero connects to your existing phone system or VoIP provider, allowing you to keep your current clinic number without replacing any hardware. Alternatively, you can also switch over to our in-house VoIP phone provider.
How does CallHero help my front desk team perform better?
CallHero records every call, identifies booking outcomes, and provides clear metrics like answer rate and booking rate so you can coach your team using real conversational data.
How long does CallHero take to set up?
Most clinics can set up CallHero in 2-4 weeks, and improvements in answered calls and booked appointments often happen within the first few weeks.
Can CallHero help recover missed or unbooked patient calls?
Yes, CallHero identifies callers who did not book and explains why, making it easy to call them back and recover lost opportunities.
Does CallHero increase booked appointments?
Yes, clinics commonly increase answer rates to over 90% and improve new patient booking rates through call tagging, call analytics, AI assistance and access to recordings
Is CallHero compliant with healthcare privacy rules?
Yes, CallHero supports HIPAA-compliant workflows, secure call recording, and encrypted data storage designed for healthcare clinics.
What types of clinics can use CallHero?
CallHero works for any clinic size, from solo providers to multi-location groups, and delivers strong results for clinics receiving consistent new patient calls.
Do I need a long-term contract to use CallHero?
No, CallHero is a month-to-month subscription with no long-term commitment, and you can cancel anytime.
